Construction Administration (CA) Services
Fixed‑fee support that keeps your project aligned with the approved plans—from first hammer swing to close‑out.
Ideal for garage‑to‑ADU conversions, additions, and interior remodels.
RFIs handled
Clear, timely responses
Change orders reviewed
Design compliance checks
2 site visits
Progress + alignment
Field sketches
Minor adjustments clarified
Why add CA to your project?
Construction Administration (CA) protects the design intent and helps your contractor deliver what the plans require. We answer RFIs, review change orders and substitutions, and provide clarifications so the field team has what they need to keep moving. Think of CA as your design advocate during construction.
- Minimize surprises and reduce rework.
- Keep decisions documented and traceable.
- Support a smoother inspection and close‑out.
Included in the fixed‑fee package
- Review and respond to RFIs (Requests for Information).
- Evaluate change orders or substitutions for design compliance.
- Two site visits to review progress and confirm general alignment with construction documents.
- Provide clarifications or field sketches for minor adjustments.
- Email and phone support throughout construction.
- PDF Field Reports after site visits, noting observations and action items.
How CA works
01
Kickoff
Share contacts, schedule, and approved drawings. Establish the RFI and change‑order process.
02
RFIs
Contractor submits questions; we respond with clarifications and sketches when needed.
03
Site Visits
Two milestones—typically framing/meps rough‑in and finish. Field Reports issued within 48 hours.
04
Change Orders
We review scope, cost, and alignment with plans/specs before you sign.
05
Close‑Out
Confirm punch‑list items related to design intent and archive CA documents.
Simple, fixed pricing
Our standard CA package fits most single‑family remodels and garage‑to‑ADU conversions. Need more coverage? Add items à la carte at transparent rates.
Fixed‑Fee Package
$1000
- RFIs + clarifications
- Change‑order review
- 2 scheduled site visits
- Email & phone support
- Field Reports (PDF)
À la carte add‑ons
- Extra site visit (per visit) — $250
- Expedited RFI turn‑around (< 24h) — $100 per RFI
- Record As‑Built/Close‑out set — $450+
- Permit re‑submittal due to field changes — $300+
- Coordination meetings (Zoom/onsite) — $95/hr
Prices reflect typical SFR/ADU scope; larger or complex projects may require a custom proposal.
What’s not included
- Construction means, methods, sequencing, safety, or supervision (contractor responsibility).
- Building code inspections or authority having jurisdiction (AHJ) functions.
- Redesign or new engineering due to owner‑requested scope changes.
- Comprehensive cost estimating or contractor selection.
- 24/7 on‑call site presence.
We focus on protecting design intent and documentation quality. Contractor retains responsibility for construction and safety.
What you’ll receive
RFI Log
A running record of questions asked and answers issued—kept tidy for future reference.
Field Reports (PDF)
After each site visit: observations, photos (if permitted), and action items.
Clarifying Sketches
Simple details or markups to resolve minor field conditions quickly.
FAQs
What is an RFI?
An RFI (Request for Information) is a formal question from the contractor when something in the drawings/specs needs clarification. We review and answer RFIs so construction can proceed confidently.
Is CA the same as supervising construction?
No. CA maintains design intent and documentation; the contractor remains responsible for supervision, safety, means, and methods.
How are the two site visits scheduled?
We coordinate with you and your contractor around key milestones—commonly after rough‑in and before finishes. Extra visits are available à la carte.
What happens if field conditions require changes?
We’ll advise on options, provide sketches for minor adjustments, and review change orders for compliance. If permits must be updated, we can handle re‑submittals.
Can you attend city inspections?
We can attend as an add‑on if helpful, but inspection and approval decisions remain with the AHJ.
Payment terms?
Fixed‑fee due 50% at CA kickoff and 50% after the second site visit. Add‑ons billed as incurred.
Ready to add CA to your project?
Tell us your contractor’s info and your construction start date. We’ll send a one‑page CA Agreement for e‑signature.
- Typical turnaround: same‑day agreement
- Service area: Pasadena & San Gabriel Valley
- Best for: ADUs, additions, kitchen/bath remodels
Prefer to call or text? (323) 474‑8608